Job Description
Medela LLC Senior Payroll Analyst & Staff Accountant McHenry, IL Salary starting at $90K
On-Site We are seeking a detail-driven
Senior Payroll Analyst & Staff Accountant with strong expertise in
payroll analysis and payroll tax compliance . This role plays a key part in ensuring accurate payroll processing, tax reporting, and financial integrity across the organization. The ideal candidate has a strong accounting foundation, thrives in a fast-paced environment, and enjoys digging into data to ensure accuracy and compliance.
Key Responsibilities for Senior Payroll Analyst & Staff Accountant - Perform detailed payroll analysis , ensuring accuracy of hours, wages, deductions, and labor allocations.
- Manage all aspects of payroll tax compliance , including multi-state payroll tax filings, reconciliations, and year-end reporting (W-2s, 1099s, etc.).
- Ability to effectively partner with 3 rd party payroll company.
- Partner with HR and operations to ensure correct labor reporting for a manufacturing environment, including shift differentials, overtime, incentives, etc.
- Reconcile payroll-related general ledger accounts and prepare monthly journal entries.
- Assist with month-end and year-end close processes related to payroll and compensation.
- Identify opportunities to improve payroll processes, internal controls, and reporting efficiency.
- Support audits (internal, external, payroll, workers’ compensation, etc.) with required documentation and analysis.
- Maintain current knowledge of payroll regulations, employment laws, and tax codes.
- Assisting with monthly closings.
- Balance Sheet account reconciliations to ensure accurate statements
- Intercompany Reconciliations
Additional Duties for Senior Payroll Analyst & Staff Accountant - Monthly journal entries
- Fixed Asset Maintenance
- Back up to Accounts Payable
- Cost Controlling
- Expense Report Compliance Audits & Training
- Vendor Master Maintenance
- AP Monthly Metrics Reporting
- Other duties
- Process sales tax returns
- Tax certificate maintenance/audits
- Corporate Credit Card Admin
- 1099 Reporting
- Custom Duties Reconciliation
- Unclaimed Property Reporting
- Support audit tasks and objectives
- Support projects as needed
- Support the Controller in carrying out the responsibilities of the accounting department.
Qualifications for Senior Payroll Analyst & Staff Accountant - Bachelor’s degree in Accounting, Finance, or related field required.
- 3–5+ years of accounting experience with a strong focus on payroll .
- Experience in manufacturing, industrial, or multi-shift environments strongly preferred.
- Strong understanding of federal, state, and local payroll tax regulations.
- Advanced Excel skills: pivot tables, sumif, and Vlookups.
- Experience with SAP and Workday preferred.
- Excellent analytical skills with a high degree of accuracy and attention to detail.
- Ability to work independently, meet deadlines, and collaborate cross-functionally.
- Understanding of accounts payable functions
- Excellent verbal and written communication skills
- Ability to manage multiple conflicting priorities
- Experience working in an environment with global objectives
- Must be able to read, understand and communicate in English
This is not a job description. At Medela, we are proud to be the healthcare choice for more than 6 million hospitals and homes worldwide, leading the way in research-based breast milk feeding and baby products, healthcare solutions, and clinical education. Our strength lies in our dedicated employees, whose passion and energy are the driving force behind our business success and impact, committed to supporting moms, families, patients and healthcare professionals from hospital to home. We are not accepting any candidates from recruiting firms/agencies. As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance. We Make it Easy
Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.
As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.
Job Tags
Full time, Local area, Worldwide, Shift work,