Job Description
Position Summary
Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team, with a primary focus on recruiting, hiring, and onboarding. This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.
The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment where discretion, professionalism, and excellent communication are essential.
Key Responsibilities
Recruiting Support
- Post job openings across job boards, the company website, and social media channels.
- Screen resumes and applications, and coordinate candidate communications.
- Schedule interviews and manage logistics between candidates and hiring managers.
- Maintain and update applicant tracking systems (ATS) and recruiting reports.
- Assist with reference checks, background screenings, and offer letter preparation.
- Support career fairs, recruiting events, and campus outreach as needed.
Onboarding Administration
- Prepare and distribute new hire paperwork and onboarding materials.
- Coordinate orientation schedules, technology setup, and workspace preparation.
- Ensure timely completion and compliance of all employment documentation (I-9s, tax forms, benefits enrollment, etc.).
- Maintain and update employee records in HRIS systems.
- Serve as the primary point of contact for new hires during the onboarding period.
General HR & Administrative Support
- Assist with HR file management, reporting, and data entry.
- Support compliance with company policies and employment laws.
- Contribute to employee engagement initiatives and HR communications.
- Provide administrative support to the HR team and other departments (e.g., Safety, General Administration, Legal) as needed.
- Perform other related administrative duties as assigned.
Qualifications - Experience: 1-3 years in human resources, recruiting coordination, or administrative support-preferably in a fast-paced or high-volume environment.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and HRIS/ATS systems (e.g., BrassRing, Paylocity, BST, or similar).
- High attention to detail and ability to manage confidential information with discretion.
- Customer-service orientation and a collaborative, team-focused mindset.
Why Join Thompson Holdings
- Opportunity to grow your HR career in a supportive, team-oriented environment.
- Hands-on exposure to full-cycle recruiting and onboarding processes.
- Competitive compensation, comprehensive benefits, and professional development opportunities.
Job Tags
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